|MM110||16 - 20 Sep 2018||Dubai - UAE||4,750|
*All fees are exclusive of VAT
Why Choose this Training Course?
The engagement and management of contractors and suppliers is a vital part of the oil, gas and petro-chemicals industry: huge sums of money are at stake, with projects of all types and sizes dependent on successful selection and management of contractors, vendors, providers of professional services and other third party suppliers.
Procurement teams need to be able to put the right contracts in place – which meansclearly and accurately defining user requirements, attracting and selecting the right bidders to make proposals, correctly evaluating their proposals and ultimately making a contract award.
This advanced level PetroKnowledge training course will cover the key elements of the procurement cycle up to and including contract signature. It addresses the needs of professionals carrying out purchasing functions in the petroleum industries, and will enable them to develop and improve their key skills to manage tenders, bids and other competitive proposals.
This training course will feature:
- Setting the best strategy for the procurement
- Planning and managing a tender process
- Selecting the best form of contract
- Examining the inherent risks in bids and tenders
- Techniques to attract suitably qualified vendors to your bid opportunity
- Methods to sift out unsuitable vendors
- How to optimise the interaction between Requesting Departments and Procurement teams
- Alternative methods for developing requirements documentation, such as the specification or scope of work
- Model clauses in Commercial terms and conditions
- Technical and Commercial evaluation methodologies
- Effective Management of the results after the competition
Training Objectives click here
What are the Goals?
By the end of this training course, participants will be able to:
- Determine the procurement strategy choices available for a given opportunity
- Plan and manage a competitive tender process from A to Z
- Identify, assess and make proposals on how to manage procurement risks
- Select and apply alternative approaches to defining user requirements
- Create an appropriate evaluation methodology to judge bids and tenders
- Evaluate vendor proposals from a technical and commercial perspective
- Handle the outcomes from a competitive bid process
Target Audience click here
Who is this Training Course for?
This PetroKnowledge training course is suitable to a wide range of professionals in the petroleum industries, but will greatly benefit:
- Contract Professionals and Administrators
- Contract Analysts and Engineers
- Specifiers, Buyers, Purchasing Professionals and Procurement Officers
- Anyone involved in the preparation, evaluation and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials or equipment
Training Methods click here
How will this Training Course be Presented?
The instructor will deploy a full range of lively and interactive practical training methods, including exercises, role plays, case studies, practice sessions and group discussions. Each topic will be underpinned by a presentation that highlights key issues to focus on. The learning experience will be supported by a reference manual containing model documents and templates, case studies and examples of best practice. Participants will draft answers, make presentations and receive personal feedback on their performance. Discussions will enable participants to share their own experiences with the rest of the group.
Daily Agenda click here
Day One: Setting the Strategy for Bids and Tender
Competency Description: As procurement professional, you need to take the lead,or provide assistance to others, in setting the purchasing strategy, and then turning the strategy into an effective tender plan.
- Leadership within your function
- Setting the direction of the purchasing project
- Tender Process planning management
- Giving advice and guidance to requesting departments
Topics to be covered
- Competitive and non-competitive bids
- Selecting the tender strategy
- Creating the tender plan
- Using e-procurement techniques
- Analysing Tendering risks
- Choosing the best contract type, including
- Lump sum contracts
- Fixed price contracts
- Cost reimbursement contracts
- Measurement contracts
- Industry specific contract types
Day Two: Best Practices in Tender Procedures
Competency Description:As the procurement lead, or as a significant contributor to implementing the tender plan, you need to have an excellent understanding of what the tenders process is and how to add value to the process.
- Expedite the selection of the bidders
- Facilitate and enhance the development of an internal cost estimate
- Constructively challenge the requirements assessment
- Manage the tender activities efficiently and effectively
- Avoiding external communications traps
Topics to be covered
- The End to End procurement cycle
- Seeking expressions of interest
- Advertising the contract
- Pre-qualification methodologies
- The importance of the internal cost estimate
- What is the role for negotiation?
Day Three: Optimizing the Tender Documents
Competency Description: The tender process depends on bidders receiving documentation they can understand and that encourages them to bid cost-effective solutions to meet the buyer’s needs. Every document in the buying organisation’s Invitation pack can improve or reduce the prospects of a successful competition. Procurement professionals should apply their skills to encourage a healthy competitive response.
- Suggest improvements to the statement of requirements
- Contribute to the debate about the terms and conditions to apply
- Identify the unintended consequences of the scope of work documents
- Plan a robust and realistic tender response schedule
Topics to be covered
- Contents of the Tender package?
- Ensuring a robust specification / Scope of Work
- Defining the response you require from bidders
- Essential clauses in the draft terms and conditions
- Anticipating and reducing the risk of scope change
Day Four: Managing the Technical and Commercial Evaluation
Competency Description:Many organisations recognise that the cheapest compliant proposal may not give the best value for money. But how can organisations establish a fair and transparent process that enables them to select a bid that is not the lowest price?
- Understand the evaluation options
- Make the case for alternative evaluation and award criteria
- Construction of an evaluation framework
Topics to be covered
- The purpose of bid evaluation
- Lowest price or best value for money?
- Stages of the evaluation
- Clarifying bids to assist the evaluation
- Choosing Evaluation / Award criteria
- Techniques to carry out the evaluation
Day Five: Managing the Contract Award Stage
Competency Description: The results of the evaluation should lead to a contract award to the winning bidder and the rejection of unsuccessful bids. But the process needs careful communications and sometimes the result is challenged or the winner declines the award. What are the traps to avoid and tips to follow to ensure the competition leads to contract commencement?
- Avoiding process traps for the unwary buyer
- Dealing with disappointed losing bidders
- Securing the commitment of the winners
Topics to be covered
- Communicating the results – internally and externally
- Working with Tender Bonds and Performance Guarantees
- Dealing with disputed contract awards
- Operating under pre-contract Letters of Intent
- Managing pre-contract scope changes
Related Courses click here
- Mini MBA for Procurement Professionals
- Supply Market Analysis
- Strategic Sourcing for the Oil & Gas Industry
- Risk Management in the Oil & Gas Supply Chain
VAT Announcement: The Government of UAE have introduced Value Added Tax (VAT) on goods and services from 01-January-2018. In compliance with the legislation issued by the UAE Government, we will be applying a 5% VAT on the fees for all our programs and services offered from January 2018 as applicable and stipulated in the FTA circulars.