An Intensive 5-day Training Course
The Effective Buyer
Effective Purchasing, Supplier Selection & Contract Preparation
Scheduled Dates
Classroom
| 02 - 06 Jun 2025 | Dubai - UAE | $5,950 | RESERVE A SEAT |
| 17 - 21 Nov 2025 | Dubai - UAE | $5,950 | RESERVE A SEAT |
| 22 - 26 Dec 2025 | London - UK | $5,950 | RESERVE A SEAT |
Would an alternative date be more suitable?
We offer a variety of tailored training options, customized to meet your organisation's needs. Delivered anytime, anywhere, we make it easy to bring expert training directly to your team.
Why Choose this Training Course?
Effective buyers should understand how to bring about change. They must understand the impact and value they can make by having a deep understanding of how to capture the real requirements of the business; select those suppliers who are a strategic match through a robust qualification and tender process; and negotiate and prepare viable and sustainable supply contracts that add real and tangible value.
By attending this bespoke training course, participants will develop a thorough understanding of the need to initiate processes, systems and best practice procedures to make sure that effective purchasing does not only concentrate on cost reductions; rather it focuses on supplier collaboration and the absolute requirement to enter into a contract that is deemed innovative, sustainable and will deliver efficiencies and cost saving initiatives throughout the life-cycle of the contract.
This training course will feature:
- The importance and relevance of effective purchasing
- Preparation of the Scope of Work and specifications
- The tender process
- Selecting the right suppliers
- Forming a contract and its essential elements
- Supplier management throughout the contract life-cycle
What are the Goals?
By the end of this training course, participants will be able to:
- Achieve operational efficiency in purchasing
- Select and managing Suppliers
- Develop a balanced performance measurement framework that is value driven
- Evaluate suppliers - developing key measures for a total cost and value approach
- Understand the Stages of Effective Contract and Supplier Management
Who is this Training Course for?
- Contracts, Procurement, Purchasing, and Project personnel
- New Buyers or those appointed to the role in the past two or three years
- Managers responsible for buying departments who wish to understand the roles and activities of their team
- Staff responsible for supply chain performance
- Engineering, Operational, Quality, and Maintenance personnel
- And all others who are involved in interfacing with contractors or suppliers in the acquisition of materials, equipment, parts, and services or anyone who wants to improve supplier performance
How will this Training Course be Presented?
Dynamic, interactive and totally participant focused, this training course will be delivered by a world class subject matter expert; whose knowledge and skills have been honed over many years working in the field of procurement and contract management. Using the most up to date learning practices, current material and actual case studies, the participants will be taken on a journey of discovery by understanding the real need to develop the right processes and systems for their organization.
Daily Agenda
Day One: The Procurement Process and the Financial Impact on its Outcomes
Day Two: Competency Description: To be totally effective in your chosen profession, you must possess a deep understanding of the strategies and processes of the procurement department and the role you play in making sure that time, money and effort is not wasted though inefficiency and wasteful activities.
Key behaviours:
- Understand the role and objectives of procurement within the organization
- Procurement spend analysis
- Moving away from a commodity using whole life costing
- Collaboration for effective specification development/impacts of failure
Day Three: Topics to be covered:
- The importance of effective purchasing
- Understanding the procurement strategy
- The five steps of the procurement process
- Implementing strategies for cost-effective purchasing and procurement
- Strategic cost management as opposed to ad-hoc cost reduction
- Measuring the impact of cost management initiatives on profitability
Day Four: The Critical elements of the Statement of Work, Scope and Specifications
Day Five: Competency Description: If the scope is incorrect from the beginning, then the contract will be a failure – there needs to be a clear distinction of what is needed and what is wanted and a method devised to make sure the contract is based on the needs of the business.
Key behaviours:
- Stakeholder engagement
- Decision analysis
- Defining the differences between scope statements, scope of work and statement of work
Day Six: Topics to be covered:
- Capturing the real requirement of the end users
- What a good specification for goods and services looks like
- Defining needs and wants - Essential vs ‘nice to have’
- Who needs to develop and contribute to the specification?
- Important questions to ask when developing a specification
- Understand the total cost of ownership in relationship to the actual requirements
Day Seven: Supplier Selection and Developing Robust Criteria for Supplier Evaluation
Day Eight: Competency Description: The selection of suppliers should be managed by the purchasing department who should maintain an approved supplier portfolio. The process begins with developing appropriate criteria. This will include commercial, financial, quality and technical criteria.
Key behaviours:
- Choosing the right measure for the situation
- Developing a supplier engagement strategy
- Developing and sharing advanced evaluation criteria
Day Nine: Topics to be covered:
- Creating a supplier development plan
- Developing the criteria for pre Qualification
- Selecting suppliers - a balanced judgment
- Using Carter’s 10 C’s as a tool for selection
- Price and long term cost considerations
- Analyzing cost vs value
Day Ten: Developing the Relevant Tender Process and Awarding the Contract to the Most Suitable Supplier
Competency Description: Understanding and developing effective tendering – including full tender, PQQ, RFI, RFP, RFQ, ITT and ITN is a critical process that needs to be undertaken before any contract is awarded through competitive bidding.
Key behaviours:
- Understanding RFIs, RFQs, RFPs, ITTs, framework agreements and how and when to use them
- Managing the tender elements of an effective tender/tender response
- Process mapping techniques
- The contract award process
Topics to be covered:
- Determining the key principles underpinning all tendering and procurement
- The competitive bidding process
- Understanding the full tender process from notice to award
- Evidencing capability, reliability and quality
- Qualitative and quantitative assessment, review and continual improvement
- Negotiating the deal
Fundamentals of Contract Management
Competency Description: Effective contract management requires a coordinated and structured approach to supplier management led by individuals with a breadth of procedural and interpersonal skill sets.Key behaviours:
- Essential elements of forming a legal contract
- Understand the difference of a legal contract vs agreements
- Know the difference between terms vs conditions in a contract
- Key features of contract law
- Negotiation to resolve non-performance
Topics to be covered:
- The importance of contract management
- Principles and concepts around contract management
- The contract management process
- Contractual risk - how it is created
- Critical success factors for effective contract delivery
- Managing contract performance
Certificate
- On successful completion of this Training Course / Online Training Course, a PetroKnowledge Certificate / E-Certificate will be awarded to the delegates.
In Association With
Frequently Asked Questions
Why PetroKnowledge?
PetroKnowledge is a globally recognized provider of training courses for oil and gas professionals, offering a wide range of specialized training courses designed to enhance knowledge, skills, and expertise in the energy sector. With courses tailored to meet the evolving demands of the oil and gas industry, PetroKnowledge helps professionals stay up-to-date with industry standards, technological advancements, and best practices.
Who are these training courses designed for?
Our courses are specifically developed for professionals in the oil and gas industry, including engineers, technical staff, managers, and other specialists looking to advance their careers. Whether you’re a seasoned expert or new to the sector, our training for oil and gas professionals is suited to individuals at all stages of their professional journey.
Are the courses delivered online or in person?
PetroKnowledge offers flexible learning solutions with both online courses and in-person training options. Online courses for oil and gas professionals provide the flexibility to learn from anywhere, while in-person courses offer a hands-on, interactive learning environment. Each training course page provides detailed information on the delivery format, allowing you to choose the option that best meets your learning style and schedule
Can I get a customized training course for my team?
Yes, PetroKnowledge offers customized in-house training solutions for organizations looking to upskill their teams. We work closely with companies to design bespoke training courses for oil and gas professionals that address specific challenges and objectives. Whether you need on-site training or online solutions, we can tailor the training courses to suit your organization’s needs.
Are there any prerequisites for attending a course?
Certain advanced training courses for oil and gas professionals may require prior experience or technical knowledge. These prerequisites ensure that participants can fully benefit from the course content. We recommend reviewing the course description on the relevant page to determine if any prerequisites apply to your selected course.
How can I enroll in a course?
Enrolling in one of our training courses for oil and gas professionals is simple and convenient. Navigate to the specific course page, click “Enroll Now,” and complete the registration form. You will receive a confirmation email with further details on how to proceed.
You may also get in touch with our Registration Team on
+971 50 981 7386 | +971 2 557 7389 or send an email to [email protected]
When should I expect to receive confirmation of registration?
Upon successful registration online, enrolment on the respective training course will be confirmed by Registration Team by e-mail along with the invoice and joining instruction.
Will I receive a certificate after completing the course?
Yes, upon successful completion of our courses for professionals in the oil and gas industry, you will receive an industry-recognized certificate from PetroKnowledge. This certification is designed to validate your skills and knowledge and can significantly enhance your professional credentials, boosting your career prospects in the competitive oil and gas sector.
When and how do I arrange payments?
We offer two convenient payment options:
- Bank Transfer – You can make payment via bank transfer. Once your registration is confirmed, you will receive an invoice with the banking details for the transfer. We would require you to supply a swift copy for us to confirm receipt of funds.
- Payment Link – Alternatively, we provide a secure payment link that you can use to complete your payment after your registration has been confirmed.
What is the refund or cancellation policy?
Our refund and cancellation policy varies depending on the course and circumstances. Generally, cancellations made at least 21 days before the training are eligible for a refund, less any administrative fees. If you have any specific inquiries about the cancellation or refund, don’t hesitate to contact our support team, who can assist with your booking and cancellation queries.
Is there a discount for more than one registrant/course?
For corporate fees and group registration, please send your query to [email protected].
