Project Management Fundamentals  for Administrative Professionals

An Intensive 5-day Training Course

Project Management Fundamentals
for Administrative Professionals

Project Management Fundamentals for Administrative Professionals

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Why Choose this Training Course?

This training course has been specifically designed to develop the project management competency of administration personnel;by equipping them with the key skills, knowledge and understanding to assist excellence to those that require service in the work place.

This Project Management training course will provide a practical approach that gives participants with the basic knowledge, processes, skills, tools and techniques, recognized as best practice in the industry, that the project administrator use in order to enhance the chances of project success.

This training course will feature:

  • An insight into how projects are Initiated, planned, implemented and closed
  • Recommendations on how administrative professionals can aid the project management environment
  • Project management skills that can be used by administrators immediately upon returning to office

What are the Goals?

By the end of this training course, you will be able to:

  • Obtain a fundamental understanding of managing projects
  • Understand essential project management vocabulary and terminology
  • Apply basic project management skills, tools and techniques
  • Plan, organize and control project activities
  • Understand the ten knowledge areas of project management
  • Recognise the importance of skills used by project managers
  • Manage the on-going needs, concerns and expectations of stakeholders
  • Recognise the importance of effective and efficient communication strategy

Who is this Training Course for?

Anyone in an administrative role, working in a project environment, who wants to increase their effectiveness and efficiency levels, and increase the success of projects they are involved in.

How will this Training Course be Presented?

The PetroKnowledge training course will combine conventional presentations with the use of course materials and interactive practical exercises, supported by training videos, case studies, etc. It includes concept definition, experiential exercises, practical examples, dialogues and discussions. A high level of delegate participation is expected to relate the project management knowledge and skills learned in the programme to the actual needs at the workplace.

Daily Agenda

Day One: Project Management Overview & Responsibilities of a Project Administrator
Competency Description: As an administrator you are a key cog in the smooth operation of the project environment and need to gain an understanding of the impact you have.

Key behaviours:

  • Organizing project managers
  • Assisting management principles
  • Understanding project language
Topics to be covered:
Project Management Overview
  • What is a project?
  • Project vs. Operations
  • Definition of project management
  • The triple constraints in project management
  • Stakeholders in project management
  • Project life cycle versus Product life cycle
  • Project phases
  • The Hard/Soft skills in managing a project
  • The Project Management Body of Knowledge (PMBOK)
  • The ISO-21500 Guidance for project management
  • Project Management: The Process Context
  • Project Management: The Interpersonal and Behavioral Context
  • Project Management: The Organizational Context
  • Critical Success Factors (CSFs) in managing projects                                           
Responsibilities &Competencies of the Project Administrator
  • Responsibilities of the project administrator
  • Common challenges of the project administrator
  • Skill requirements of the project administrator
  • Functional competencies of the project administrator
Day Two: Project Management Processes, Knowledge Areas & Initiation
Competency Description: Administrators must have a sound grounding of project management lifecycles and knowledge areas in order to assist processes and the competent use of tools in the project environment.

Key behaviours:

  • Facilitation
  • Communication
  • Stakeholder Identification
  • Delegation
Topics to be covered:
Project Management Processes
  • Initiating
  • Planning
  • Executing
  • Monitoring and Controlling
  • Closing
Project Management Knowledge Areas
  • Project integration management
  • Project scope management
  • Project time management
  • Project cost management
  • Project quality management
  • Project human resource management
  • Project communication management
  • Project risk management
  • Project procurement management
  • Project stakeholder management
Project Initiation
  • Develop the project charter
  • Identify and manage stakeholders
  • Establish the preliminary project team
Day Three: Project Planning Tools and Techniques
Competency Description: Understanding the tools and techniques that a project team will use in order to develop a robust project management plan

Key behaviours:

  • Requirements gathering
  • Listening skills
  • Influence and persuasion
  • Communication
  • Facilitation
Topics to be covered:
Project Planning
  • What is project planning?
  • The project planning process
  • Review project requirements
  • Conduct the Project Kick-off meeting
  • The Work Breakdown Structure (WBS)
  • The Organization Breakdown Structure (OBS)
  • The Responsibility Assignment Matrix (RAM)
  • Scope planning
  • Schedule planning
  • Human resource planning
  • Cost planning
  • Quality planning
  • Risk planning
  • Procurement planning
  • Stakeholder management planning
  • Communications planning
  • The project management plan
Day Four: Project Execution, Monitoring & Control
Competency Description: Understanding the tools and techniques that a project team will utilise in order to execute the project management plan and keep control of time and costs.

Key behaviours:

  • Communication
  • Decision making
  • Influence and persuasion
  • Persistence and determination to succeed
Topics to be covered:
Project Execution, Monitoring & Control
  • Manage and coordinate project execution
  • Manage productive meetings
  • Manage technical performance
  • Manage schedule, cost and resource performances
  • Manage risks and issues
  • Manage and control change
  • Manage project team interfaces
  • Manage stakeholder relationships
  • Manage deliverables tracking
Day Five: Project Closure
Competency Description: Understanding the tools and techniques that a project team will utilize in order to close the project. How Administrators can assist the project management community and the organization during project closure.Key behaviors:
  • Communicating success
  • Team recognition
  • Gaining feedback
  • Learning for future projects
Topics to be covered:
Project Closure
  • Project closure objectives
  • Transition to Operations & Maintenance
  • Hand Off deliverables
  • The project completion check-list
  • Close procurement contracts
  • Administrative closure
  • Post project evaluations
  • Obtain and update lessons learned
  • Communicate project achievements
  • Celebrate and reward performances


  • On successful completion of this Training Course / Online Training Course, a PetroKnowledge Certificate / E-Certificate will be awarded to the delegates.

In Association With

GLOMACS Training

Our collaboration with GLOMACS aims to provide the best training services and benefits for our valued clients

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Frequently Asked Questions

  • To register online through our website, please click “Enroll Now” on the course page, complete and submit the form. A confirmation e-mail and instructions will be sent to the participant’s e-mail.
  • You may also get in touch with our Registration Team on
    +971 50 981 7386 | +971 2 557 7389 or send an email to

  • Payments can be made in USD or UAE local currency AED (Arab Emirates Dirhams) either by Bank Transfer or by Credit Card. Our Bank Account details will be provided on the invoice.
  • Course fees are payable upon booking unless a valid, authorized Purchase Order is provided and accepted.
  • Invoices will be sent via email/courier to the ID/name and address provided.
  • The course fee shall be settled prior to course start date. Corporate payments with existing payment policy shall be relayed to us in advance.

Upon successful registration online, enrolment on the respective training course will be confirmed by Registration Team by e-mail along with the invoice and joining instruction.

For corporate fees and group registration, please send your query to

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