An Intensive 5-day Training Course
Performing a Procurement GAP Analysis
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Why Choose this Training Course?
It is essential that procurement strategies are aligned with corporate strategies so that organizations can add value through increased efficiencies and eliminate wasteful processes. Vast sums of money to procure goods and services must be undertaken by organizations if they are to remain competitive, especially in the current economical climate. However, far too much money is wasted on procurement activities and processes as a result of gaps appearing in the strategy and working processes, and in turn, these gaps have a direct effect on procurement efficiency. Mostly these gaps are not immediately noticeable and therefore become the “norm” in procurement day-to-day activities. To eliminate this, it is vital that these gaps are analysed, measured and closed.
Procurement professionals need to understand the importance of conducting a robust Procurement GAP Analysis to determine the current state (AS-IS) and implement actions for future state (TO-BE). This practical hands-on training course have been designed to provide delegates with the tools and techniques required to perform a viable Procurement Gap Analysis and identify the needs and measures to be undertaken to close these gaps, which will result in major savings of time, money and effort.
This Procurement GAP Analysis training course will feature:
- Integrating procurement with other organizational operation, business and strategic functions
- Clear characteristics of procurement gaps and why these gaps are still significant and continuing
- What is GAP Analysis?
- What is a GAP Analysis process?
- Closing these gaps and achieving a productive and value intensive procurement
What are the Goals?
By the end of this Procurement GAP Analysis training course, participants will be able to:
- Analyze the role of procurement in driving the organizational strategic and competitive advantage
- Identify where are the gaps in procurement within their organization
- Investigate and analyze effectively the nature and root cause of these procurement gaps
- Propose practical approaches and methods to eliminate these gaps in procurement
- Continuously improve procurement bench marked to value intensive best practices
Who is this Training Course for?
This Procurement GAP Analysis training course is suitable to a wide range of procurement and purchasing professionals but will greatly benefit the following individuals who belong in any sectors and domains:
- New & Experienced Procurement Personnel
- Procurement Team Leaders, Line Managers & Departmental Heads
- Tendering & Contracts professionals
- Technical & End Users
How will this Training Course be Presented?
The Procurement GAP Analysis training course will utilize a variety of proven highly interactive and engaging adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This includes facilitated group and individual exercises, case studies, role-play and videos. The instructor will also facilitate learning by encouraging the delegates to test and critically appraise the learning and input from this course. Delegates will have an opportunity to put forward and discuss critically their day-to-day issues, problems and challenges in procurement processes including identifying a meaningful way forward.
Daily Agenda
Day One: Understanding where Procurement Strategy fits into a Corporate Strategy
Day Two: Competency Description: Procurement specialists need to understand the context of corporate strategy and objectives in their procurement objectives and planning so as to clearly establish and track the procurement gaps.
Key Behaviours:
Day Three: Topics to be covered:
- What’s in a Procurement Strategy
- Essential components of a Procurement strategy
- Linking Corporate and Procurement objectives
- Identification of “gaps” affecting Corporate and Procurement strategies
- Determine the relevance and impacts gaps in the Procurement strategy
- Identify the process to achieve the desired outcome
Day Four: Conducting a Comprehensive Needs Assessment
Day Five: Competency Description: There is a still significant and continuing gap in procurement processes, procedures and policies, which procurement professionals need to identify, validate and comprehend to ensure sustainable procurement practices.
Key Behaviours:
Day Six: Topics to be covered:
- Analyze the Current State
- Internal evaluation to identify performance deficiencies
- Identifying what needs to be done
- Identify Future State
- Using Gap Data
- Identify how to “Bridge the Gap”
Day Seven: Using Gap Analysis Tools and Techniques
Day Eight: Competency Description: Gap Analysis compares your current situation with the future state that you want to achieve. It is important therefore that the tools and techniques used to identify the gaps will result in the implementation of the tasks and action to be taken to “bridge the Gap”.
Key Behaviours:
Day Nine: Topics to be covered:
- Conducting a SWOT analysis
- Understand the techniques of Problem Solving
- Apply gap analysis to a problem
- Seven Step Problem Solving
- Conduct a Root Cause Analysis
- Using PDCA (Plan-Do-Check-Act)
Day Ten: How to Eliminate these Procurement Gaps and the Way Forward
Competency Description: Any Procurement executives need to work out clearly and tangibly on how to eliminate these continuing gaps in their respective organization’s current procurement practices.
Key Behaviours:
Topics to be covered:
- Identification of the actual factors responsible for the Gap
- Understand the factors and reason why for the Gap
- Developing sustainable and viable remedies that address the factors
- Develop the means to close the gap
- Developing proposals for correct actions to be taken to eliminate the gaps
- Gaining “buy in” from key stakeholders
Bridging the Gap and Continuous Monitoring of Procurement Practices
Competency Development: Ability to implement changes and improve the current procurement practices are critical areas that any procurement professionals need to work on effectively to ensure any gaps are identified quickly and subsequent value based procurement planning and execution.Key Behaviours:
- Current best practices in procurement, analyze how these best practices will eliminate these gaps
- Effective steps and strategies in achieving value intensive procurement
- Successful procurement practices to ensure gaps free procurement
- Stakeholder engagement techniques throughout the whole process
Topics to be covered:
- Determine what success looks like
- Engagement with the key internal and external stakeholders
- How to integrate value in current procurement practices and appreciate why it is important to remove these gaps
- Next steps to build successful procurement strategy and eliminate inherent gaps
- Managing implementation of the gaps free procurement strategy and the strategic fit
- Continuous improvement measures with Suppliers and Contractors to avoid future and potential gaps
Certificate
- On successful completion of this Training Course / Online Training Course, a PetroKnowledge Certificate / E-Certificate will be awarded to the delegates.
In Association With
Frequently Asked Questions
Why PetroKnowledge?
PetroKnowledge is a globally recognized provider of training courses for oil and gas professionals, offering a wide range of specialized training courses designed to enhance knowledge, skills, and expertise in the energy sector. With courses tailored to meet the evolving demands of the oil and gas industry, PetroKnowledge helps professionals stay up-to-date with industry standards, technological advancements, and best practices.
Who are these training courses designed for?
Our courses are specifically developed for professionals in the oil and gas industry, including engineers, technical staff, managers, and other specialists looking to advance their careers. Whether you’re a seasoned expert or new to the sector, our training for oil and gas professionals is suited to individuals at all stages of their professional journey.
Are the courses delivered online or in person?
PetroKnowledge offers flexible learning solutions with both online courses and in-person training options. Online courses for oil and gas professionals provide the flexibility to learn from anywhere, while in-person courses offer a hands-on, interactive learning environment. Each training course page provides detailed information on the delivery format, allowing you to choose the option that best meets your learning style and schedule
Can I get a customized training course for my team?
Yes, PetroKnowledge offers customized in-house training solutions for organizations looking to upskill their teams. We work closely with companies to design bespoke training courses for oil and gas professionals that address specific challenges and objectives. Whether you need on-site training or online solutions, we can tailor the training courses to suit your organization’s needs.
Are there any prerequisites for attending a course?
Certain advanced training courses for oil and gas professionals may require prior experience or technical knowledge. These prerequisites ensure that participants can fully benefit from the course content. We recommend reviewing the course description on the relevant page to determine if any prerequisites apply to your selected course.
How can I enroll in a course?
Enrolling in one of our training courses for oil and gas professionals is simple and convenient. Navigate to the specific course page, click “Enroll Now,” and complete the registration form. You will receive a confirmation email with further details on how to proceed.
You may also get in touch with our Registration Team on
+971 50 981 7386 | +971 2 557 7389 or send an email to [email protected]
When should I expect to receive confirmation of registration?
Upon successful registration online, enrolment on the respective training course will be confirmed by Registration Team by e-mail along with the invoice and joining instruction.
Will I receive a certificate after completing the course?
Yes, upon successful completion of our courses for professionals in the oil and gas industry, you will receive an industry-recognized certificate from PetroKnowledge. This certification is designed to validate your skills and knowledge and can significantly enhance your professional credentials, boosting your career prospects in the competitive oil and gas sector.
When and how do I arrange payments?
We offer two convenient payment options:
- Bank Transfer – You can make payment via bank transfer. Once your registration is confirmed, you will receive an invoice with the banking details for the transfer. We would require you to supply a swift copy for us to confirm receipt of funds.
- Payment Link – Alternatively, we provide a secure payment link that you can use to complete your payment after your registration has been confirmed.
What is the refund or cancellation policy?
Our refund and cancellation policy varies depending on the course and circumstances. Generally, cancellations made at least 21 days before the training are eligible for a refund, less any administrative fees. If you have any specific inquiries about the cancellation or refund, don’t hesitate to contact our support team, who can assist with your booking and cancellation queries.
Is there a discount for more than one registrant/course?
For corporate fees and group registration, please send your query to [email protected].
