Name: Performing a Procurement GAP Analysis Training Course
Rating: 4.7 (1076 reviews)

Why Choose this Training Course?

It is essential that procurement strategies are aligned with corporate strategies so that organizations can add value through increased efficiencies and eliminate wasteful processes. Vast sums of money to procure goods and services must be undertaken by organizations if they are to remain competitive, especially in the current economical climate. However, far too much money is wasted on procurement activities and processes as a result of gaps appearing in the strategy and working processes, and in turn, these gaps have a direct effect on procurement efficiency. Mostly these gaps are not immediately noticeable and therefore become the “norm” in procurement day-to-day activities. To eliminate this, it is vital that these gaps are analysed, measured and closed.

Procurement professionals need to understand the importance of conducting a robust Procurement GAP Analysis to determine the current state (AS-IS) and implement actions for future state (TO-BE). This practical hands-on training course have been designed to provide delegates with the tools and techniques required to perform a viable Procurement Gap Analysis and identify the needs and measures to be undertaken to close these gaps, which will result in major savings of time, money and effort.

This Procurement GAP Analysis training course will feature:

Integrating procurement with other organizational operation, business and strategic functions
Clear characteristics of procurement gaps and why these gaps are still significant and continuing
What is GAP Analysis?
What is a GAP Analysis process?  
Closing these gaps and achieving a productive and value intensive procurement

What are the Goals?

By the end of this Procurement GAP Analysis training course, participants will be able to:

Analyze the role of procurement in driving the organizational strategic and competitive advantage
Identify where are the gaps in procurement within their organization
Investigate and analyze effectively the nature and root cause of these procurement gaps
Propose practical approaches and methods to eliminate these gaps in procurement
Continuously improve procurement bench marked to value intensive best practices

Who is this Training Course for?

This Procurement GAP Analysis training course is suitable to a wide range of procurement and purchasing professionals but will greatly benefit the following individuals who belong in any sectors and domains:

New & Experienced Procurement Personnel
Procurement Team Leaders, Line Managers & Departmental Heads
Tendering & Contracts professionals
Technical & End Users

How will this Training Course be Presented?

The Procurement GAP Analysis training course will utilize a variety of proven highly interactive and engaging adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This includes facilitated group and individual exercises, case studies, role-play and videos. The instructor will also facilitate learning by encouraging the delegates to test and critically appraise the learning and input from this course. Delegates will have an opportunity to put forward and discuss critically their day-to-day issues, problems and challenges in procurement processes including identifying a meaningful way forward.

Daily Agenda

Day 1: Understanding where Procurement Strategy fits into a Corporate Strategy

Competency Description: Procurement specialists need to understand the context of corporate strategy and objectives in their procurement objectives and planning so as to clearly establish and track the procurement gaps.

Key Behaviours:

Procurement as a strategic driver and competitive advantage
Linking corporate and procurement objectives, where are the gaps positioned
Tracking the Procurement gaps and applying the right benchmarks
Procurement as business capability building of organizations

Topics to be covered:

What’s in a Procurement Strategy
Essential components of a Procurement strategy
Linking Corporate and Procurement objectives
Identification of “gaps” affecting Corporate and Procurement strategies
Determine the relevance and impacts gaps in the Procurement strategy
Identify the process to achieve the desired outcome

Day 2: Conducting a Comprehensive Needs Assessment

Competency Description: There is a still significant and continuing gap in procurement processes, procedures and policies, which procurement professionals need to identify, validate and comprehend to ensure sustainable procurement practices.

Key Behaviours:

Identifying various category of gaps in procurement
Probing and scrutinize clear gaps in procurement
Identifying the root cause for these gaps
Establish why these gaps keep recurring

Topics to be covered:

Analyze the Current State
Internal evaluation to identify performance deficiencies
Identifying what needs to be done
Identify Future State
Using Gap Data
Identify how to “Bridge the Gap”

Day 3: Using Gap Analysis Tools and Techniques

Competency Description: Gap Analysis compares your current situation with the future state that you want to achieve. It is important therefore that the tools and techniques used to identify the gaps will result in the implementation of the tasks and action to be taken to “bridge the Gap”.

Key Behaviours:

Understand how to undertake a Needs Assessment
Identify the key points of a Gap Analysis
Gap Identification and Gap Description
Problem solving and Root Cause Analysis

Topics to be covered:

Conducting a SWOT analysis
Understand the techniques of Problem Solving
Apply gap analysis to a problem 
Seven Step Problem Solving
Conduct a Root Cause Analysis
Using PDCA (Plan-Do-Check-Act)

Day 4: How to Eliminate these Procurement Gaps and the Way Forward

Competency Description: Any Procurement executives need to work out clearly and tangibly on how to eliminate these continuing gaps in their respective organization’s current procurement practices.

Key Behaviours:

Establish the way forward for each category of gaps in procurement
How to integrate the recommended way forward in the existing procurement practices
Closing the gaps clearly, meaningfully and visibly
Strategic advantage with these recommended ways forward for organizational procurement practices

Topics to be covered:

Identification of the actual factors responsible for the Gap
Understand the factors and reason why for the Gap
Developing sustainable and viable remedies that address the factors
Develop the means to close the gap
Developing proposals for correct actions to be taken to eliminate the gaps
Gaining “buy in” from key stakeholders

Day 5: Bridging the Gap and Continuous Monitoring of Procurement Practices

Competency Development: Ability to implement changes and improve the current procurement practices are critical areas that any procurement professionals need to work on effectively to ensure any gaps are identified quickly and subsequent value based procurement planning and execution.

Key Behaviours:

Current best practices in procurement, analyze how these best practices will eliminate these gaps
Effective steps and strategies in achieving value intensive procurement
Successful procurement practices to ensure gaps free procurement
Stakeholder engagement techniques throughout the whole process

Topics to be covered:

Determine what success looks like
Engagement with the key internal and external stakeholders
How to integrate value in current procurement practices and appreciate why it is important to remove these gaps
Next steps to build successful procurement strategy and eliminate inherent gaps
Managing implementation of the gaps free procurement strategy and the strategic fit
Continuous improvement measures with Suppliers and Contractors to avoid future and potential gaps

Certificate

On successful completion of this Training Course / Online Training Course, a PetroKnowledge Certificate / E-Certificate will be awarded to the delegates.

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Performing a Procurement GAP Analysis