Performing a Procurement GAP Analysis

An Intensive 5-Day Training Course

Performing a Procurement GAP Analysis

We currently have no scheduled session for this Course. If you are interested in running this course, please contact our Training Department at info@petroknowledge.com

Why Choose this Training Course?

Why Choose this Course?

It is essential that procurement strategies are aligned with corporate strategies so that organizations can add value through increased efficiencies and eliminate wasteful processes. Vast sums of money to procure goods and services must be undertaken by organizations if they are to remain competitive, especially in the current economical climate. However, far too much money is wasted on procurement activities and processes as a result of gaps appearing in the strategy and working processes, and in turn, these gaps have a direct effect on procurement efficiency. Mostly these gaps are not immediately noticeable and therefore become the “norm” in procurement day-to-day activities. To eliminate this, it is vital that these gaps are analysed, measured and closed.

Procurement professionals need to understand the importance of conducting a robust Procurement GAP Analysis to determine the current state (AS-IS) and implement actions for future state (TO-BE). This practical hands-on training course have been designed to provide delegates with the tools and techniques required to perform a viable Procurement Gap Analysis and identify the needs and measures to be undertaken to close these gaps, which will result in major savings of time, money and effort.

This Procurement GAP Analysis training course will feature:

  • Integrating procurement with other organizational operation, business and strategic functions
  • Clear characteristics of procurement gaps and why these gaps are still significant and continuing
  • What is GAP Analysis?
  • What is a GAP Analysis process? 

  • Closing these gaps and achieving a productive and value intensive procurement

What are the Goals?

What are the Goals?

By the end of this Procurement GAP Analysis training course, participants will be able to:

  • Analyze the role of procurement in driving the organizational strategic and competitive advantage
  • Identify where are the gaps in procurement within their organization
  • Investigate and analyze effectively the nature and root cause of these procurement gaps
  • Propose practical approaches and methods to eliminate these gaps in procurement
  • Continuously improve procurement bench marked to value intensive best practices

Who is this Training Course for?

Who is this Course for?

This Procurement GAP Analysis training course is suitable to a wide range of procurement and purchasing professionals but will greatly benefit the following individuals who belong in any sectors and domains:

  • New & Experienced Procurement Personnel
  • Procurement Team Leaders, Line Managers & Departmental Heads
  • Tendering & Contracts professionals
  • Technical & End Users

How will this Training Course be Presented?

How will this be Presented?

The Procurement GAP Analysis training course will utilize a variety of proven highly interactive and engaging adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This includes facilitated group and individual exercises, case studies, role-play and videos. The instructor will also facilitate learning by encouraging the delegates to test and critically appraise the learning and input from this course. Delegates will have an opportunity to put forward and discuss critically their day-to-day issues, problems and challenges in procurement processes including identifying a meaningful way forward.

Daily Agenda

Day One: Understanding where Procurement Strategy fits into a Corporate Strategy

Competency Description: Procurement specialists need to understand the context of corporate strategy and objectives in their procurement objectives and planning so as to clearly establish and track the procurement gaps.

Key Behaviours:

  • Procurement as a strategic driver and competitive advantage
  • Linking corporate and procurement objectives, where are the gaps positioned
  • Tracking the Procurement gaps and applying the right benchmarks
  • Procurement as business capability building of organizations

Topics to be covered:

  • What’s in a Procurement Strategy
  • Essential components of a Procurement strategy
  • Linking Corporate and Procurement objectives
  • Identification of “gaps” affecting Corporate and Procurement strategies
  • Determine the relevance and impacts gaps in the Procurement strategy
  • Identify the process to achieve the desired outcome

 

Day Two: Conducting a Comprehensive Needs Assessment

Competency Description: There is a still significant and continuing gap in procurement processes, procedures and policies, which procurement professionals need to identify, validate and comprehend to ensure sustainable procurement practices.

Key Behaviours:

  • Identifying various category of gaps in procurement
  • Probing and scrutinize clear gaps in procurement
  • Identifying the root cause for these gaps
  • Establish why these gaps keep recurring

Topics to be covered:

  • Analyze the Current State
  • Internal evaluation to identify performance deficiencies
  • Identifying what needs to be done
  • Identify Future State
  • Using Gap Data
  • Identify how to “Bridge the Gap”

 

Day Three: Using Gap Analysis Tools and Techniques

Competency Description: Gap Analysis compares your current situation with the future state that you want to achieve. It is important therefore that the tools and techniques used to identify the gaps will result in the implementation of the tasks and action to be taken to “bridge the Gap”.

Key Behaviours:

  • Understand how to undertake a Needs Assessment
  • Identify the key points of a Gap Analysis
  • Gap Identification and Gap Description
  • Problem solving and Root Cause Analysis

Topics to be covered:

  • Conducting a SWOT analysis
  • Understand the techniques of Problem Solving
  • Apply gap analysis to a problem

  • Seven Step Problem Solving
  • Conduct a Root Cause Analysis
  • Using PDCA (Plan-Do-Check-Act)

 

Day Four: How to Eliminate these Procurement Gaps and the Way Forward

Competency Description: Any Procurement executives need to work out clearly and tangibly on how to eliminate these continuing gaps in their respective organization’s current procurement practices.

Key Behaviours:

  • Establish the way forward for each category of gaps in procurement
  • How to integrate the recommended way forward in the existing procurement practices
  • Closing the gaps clearly, meaningfully and visibly
  • Strategic advantage with these recommended ways forward for organizational procurement practices

Topics to be covered:

  • Identification of the actual factors responsible for the Gap
  • Understand the factors and reason why for the Gap
  • Developing sustainable and viable remedies that address the factors
  • Develop the means to close the gap
  • Developing proposals for correct actions to be taken to eliminate the gaps
  • Gaining “buy in” from key stakeholders

 

Day Five: Bridging the Gap and Continuous Monitoring of Procurement Practices

Competency Development: Ability to implement changes and improve the current procurement practices are critical areas that any procurement professionals need to work on effectively to ensure any gaps are identified quickly and subsequent value based procurement planning and execution.

Key Behaviours:

  • Current best practices in procurement, analyze how these best practices will eliminate these gaps
  • Effective steps and strategies in achieving value intensive procurement
  • Successful procurement practices to ensure gaps free procurement
  • Stakeholder engagement techniques throughout the whole process

Topics to be covered:

  • Determine what success looks like
  • Engagement with the key internal and external stakeholders
  • How to integrate value in current procurement practices and appreciate why it is important to remove these gaps
  • Next steps to build successful procurement strategy and eliminate inherent gaps
  • Managing implementation of the gaps free procurement strategy and the strategic fit
  • Continuous improvement measures with Suppliers and Contractors to avoid future and potential gaps

 

Certificate

  • On successful completion of this training course, a PetroKnowledge Certificate will be awarded to the delegates

In Association With

GLOMACS Training

Our collaboration with GLOMACS aims to provide the best training services and benefits for our valued clients

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Frequently Asked Questions

How can I register for a training course?

  • To register online through our website, please click “Enroll Now” on the course page, complete and submit the form. A confirmation e-mail and instructions will be sent to the participant’s e-mail.
  • You may also get in touch with our Registration Team on
    +971 50 981 7386 | +971 2 557 7389 or send an email to reg@petroknowledge.com

When and how do I arrange payments?

  • Payments can be made in USD or UAE local currency AED (Arab Emirates Dirhams) either by Bank Transfer or by Credit Card. Our Bank Account details will be provided on the invoice.
  • Course fees are payable upon booking unless a valid, authorized Purchase Order is provided and accepted.
  • Invoices will be sent via email/courier to the ID/name and address provided.
  • The course fee shall be settled prior to course start date. Corporate payments with existing payment policy shall be relayed to us in advance.

When should I expect to receive confirmation of registration?

Upon successful registration online, enrolment on the respective training course will be confirmed by Registration Team by e-mail along with the invoice and joining instruction.

Is there a discount for more than one registrant/course?

For corporate fees and group registration, please send your query to info@petroknowledge.com.

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All rights reserved. Any unauthorized copying, distribution, use, dissemination, downloading, storing (in any medium), transmission, reproduction or reliance in whole or any part of this course outline is prohibited and will constitute an infringement of copyright.


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